SECTION A: THE PROJECT CHARTER
Project Name Getta Bill: Billing
System Implementation
Project Number 12345
Project Team Billing Prioritization High
Owner(s) Ima Payne – Project
manager
Start Date: February 18
S
...
SECTION A: THE PROJECT CHARTER
Project Name Getta Bill: Billing
System Implementation
Project Number 12345
Project Team Billing Prioritization High
Owner(s) Ima Payne – Project
manager
Start Date: February 18
Scheduled Completion
Date:
September 10
Mission/ Purpose Replace current billing system with cloud-based system that
is accurate and easy to use. The system is meant to reduce
billing errors by 15%.
Project Description and
Project Product
Replace current billing system with only system.
Objectives Automated, fast and accurate
Easy data entry
Dynamic updates to receivables
Save 25% in labor per month
Reduce billing errors by 15%
Milestones August 15 – Development and testing completed
August 25 – Customer data migrated to cloud-based system
September 1 – First pilot completed
4 | P a g e
September 10 – Final release and implementation
Budget $250,000
Estimated Labor $100,000
Estimated Materials $100,000
Estimated Contractors $5,000
Estimated Equipment and
Facilities $40,000
Estimated Travel $5,000
Total Estimated Cost $250,000
User Acceptance Criteria Billing cycles reduced by 30%
Dynamic report generation
High-Level Project
Assumptions
Current customer data is correct
High-Level Project
Constraints
Budget
Exclusions and
Boundaries
No upgrade to AR system
No change to financial system of record
5 | P a g e
Major Risks Network issues during replacement
Data transfer risk
KEY STAKEHOLDERS
Project Manager Authority Level
Ima Payne – Project manager
Project Core Team Haywood U. Buzzoff – CEO
Kent C. DeTrees – CFO
Lou Seguzi – Finance Director
Accounts Payable Team - Billing
Finance Department – Reporting
Accounting Team – Processing
Sales Team - Sales
Subject Matter Experts (SMEs) (What
resources will you need with special
expertise?)
Hugh Duitt
Nonia Bizness
Don Testit
Kurt Anser
APPROVALS
Type Name Signature Date
Project Manager Approval
Ima Payne 12/10/2020
Customer/Sponsor Approval
6 | P a g e
Penny Sparrow 1
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