Records Management - PreTest JKO

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Records Management - PreTest JKO NATO information is considered a special handling category and must be managed accordingly - ✔✔true your directorate records manager and other IMD personnel can... assist you with: - ✔✔All answers are correct Information requiring special handling generally does not involve controlled access via special access folders or controlled storage - ✔✔true Top-5 JSAP actions are considered permanent, historical information, and are stored in the official Joint Staff repository. - ✔✔true If unable to contact your designated Records Officer for assistance, you can contact: - ✔✔Joint Staff Information Management Division While discouraged, if a personal email account must be used to conduct Joint Staff business, the sender must either send a copy of the original email to an official government email account, or forward a complete copy of the email to an official government email account no later than 20 days after the original is transmitted. - ✔✔true When information is no longer needed for business use, it may still be needed in the future for what purpose? - ✔✔All answers are correct Email is information that does not have to be managed. - ✔✔false Official information is considered government property and is managed in accordance with Joint Staff policy. - ✔✔true An example of personal information is a journal of daily events - ✔✔true Some examples of Temporary Information are decision briefs and reports to congress. - ✔✔false On the Joint Staff, each J-Directorate, the Directorate of Management (DOM) and the Top-5 office have designated individuals appointed to assist you with managing your information. They are referred to as: - ✔✔Records Officers Information that is created and maintained in Joint Staff-managed spaces and systems must be: - ✔✔all of the above Which is the primary application for tasking, tracking, controlling and routing Top-5 and staff actions? - ✔✔Joint Staff Action Process (JSAP) Information requiring special handling generally does not involve controlled access via special access folders or controlled storage. - ✔✔false Personally Identifiable Information (PII) is considered a special handling type and requires special protection. - ✔✔true Email is always considered temporary information, regardless of the content and/or the position of the person who created it. - ✔✔false The Joint Staff Archive is the official repository for Joint Staff information and is used to manage the final versions of documents, actions and products created by Action Officers. - ✔✔true If using a personal email account to conduct Joint Staff Business, the sender must either send a copy of the original to an official government email account, or forward a complete copy of the email to an official government email account not later than 20 days after the original is transmitted. - ✔✔true To search for JSAP packages predating 2008 you can do so by: - ✔✔Searching the Joint Staff Archive Searching the National Archives ... Joint Staff information that resides on Intelink does not have to be managed in accordance with Joint Staff policy. - ✔✔false properly documenting decisions and activities through the information we create and maintain has little relevance in supporting future leaders. - ✔✔false accurate and actionable information enhances decision making, thereby enabling timely support of the warfighter. - ✔✔true how information is managed is dependent on all of the following, EXCEPT: - ✔✔the volume of information some examples of permanent information are day books of senior leaders. - ✔✔true information is considered official if it contains which of the following types of value to the organization? - ✔✔fiscal, legal, historical, and operational Msgt Johnson has received a PDF file containing the security plan created by JS security office. div chief Whalen has a paper copy of the plan. both staff members like to stay up-to-date and are reading the new plan now. what do they have? - ✔✔both Msgt Johnson and div chief Whalen have non-records. according to NARA and joint staff information management policies, select the option that is not a tenet: - ✔✔logical records may be created in which of the following formats? - ✔✔data sets, databases, and information systems [Show More]

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