Change Control Board - Group whose function is to review, approve or reject changes on the project as they relate to the various areas of the represented bussiness
Change Control System - Used to asses the impact and
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Change Control Board - Group whose function is to review, approve or reject changes on the project as they relate to the various areas of the represented bussiness
Change Control System - Used to asses the impact and consequnces of requested changes on the project
Contraints - Factors that limits project options such as the number of people available, amount of time or money available to finish the job or other resources or assest issues
1. Close out any contracts w/ outside vendors
2. Deliver any required reports assoc. w/ closure (Opa updates)
3. Complete any Close Project of Phase activites
4. Performed Lessons Learned
5. Complete Archives of any project Files (OPA updates)
6. Release resources for other projects - General Closing Order of itmes for a project (6)
Opportunity that allows the team to learn from past experience and improve on the project as the complete it. LL can come along before the end on the project . If they come at the end administrative procedures come into play - What are Lessons Learned?
1. To develop a consistent process to evaluate changes
2. To create an environment in which you can review and approve appropiate changes to modify the project for the better.
3. To set communication standards so the project team can communicate those changes to the appropiate stakeholders - 3 main goals of a configuration mgmt system
Project Managment Plan - A cumulative document that contains all the documents used in the project mgmt apporach on the project. It describes the steps associated w/ executing, monitoring and controlling and closing
Product Verification Lesson Learned
Updating records - Project files, contract files
Reporting Archiving Formal Acceptance - Closing a Project Includes the Following (3)
When you perform project mgmt part of the concept of planning is to deal with items unkown, here you must make assumptions for scheduling and budgeting. In most cases as the project evolves you learn more about it - Know Assumptions as they relate to a Project
PMIS - Used for communication and information distribution on the project not necessarily a high tech system but whatever is used for project communication on the project. Normally a mixture of technology and non-technology.
Project Scope is built - What is the result of Executing?
Project Charter and Stakholders are Identified - What is the result of Initiating?
Corrective Action - What is the result of Monitoring and Controlling?
results in the product, service or result transition of the project - What is the result of Closing?
Characteristics of the PMO (3)
A centralized area for all 1.PM personnel to and be assigned. 2. for documentation a process support 3. For Project mgmt support and auditing of projects. - Characteristics of the PMO (3)
Mgmt by Projects - Performing day to day operations by a project Mgmt approach...
Project Initiation - The process that result in the authorization of a project..
Planning Process - The process required to develop the activites to attain objective..
Project Mgmt - Emcompasses project of similar work or correlated activites managed in a coordinated way to attain benefits that could not achieved separately
Project Life Cycle - Process of completing work on the Project. It is not the management of the work, but rather the work process. Can be describe what work is done (and who does the work ) in each phase of the project, what the deliverables are, and the approval for each phase
Sub Project - A smaller piece of the project as a result of decomposition; is usually created as a result of creating the work breakdown structure
Characterisitics of Project(5) - Has a specific purpose Creates specific results
Has a start a nd finish Temporary
Could be progressively elaborated as more is learn
Product Life Cycle - Involves the product or service from concept to divestment (closure) This cycle typically begins with a business plan end with a product or service
Project Mgmt Life Cycle in 5 process group - Initating Planning Executing Monitoring and Controlling
Closing
Projects (or project selection) are typically authorized as result of the following - Market Demand Strategic Opportunity Customer Request
Technological Advance Legal requirements
Program Management - A group of related projects managed in a coordinated way to obtain benefits and control not availble from managing the individually
Strategic Planning - Practice by which a company looks into the furture for products or services it must have, typically 3 to 5 years in the future. Projects are the tools that company will use to implement the strategic goals
Scope time cost - What is the triple contraints?
Quality gurus HR gurus Comm Channels Fromula
Expected Monetary Value Formula
Four Core Earned Value Formula
Standard Deviation Values Triangular pert formulas - 10 things remember for a brain dump
Process groups /Knowledge areas are number by - 2 - 20 - 8 - 10 - 2
Portfolio - A group of programs of projects related and managed in a coordinated way to achieve specific strategic business goals
Program - A group of related projected project that are managed to obtain synergistic benefits and control
Projectized Organization - An Organizational which authorizes the project manager to assign resources to the project to establish priorities and to direct the work of the project
Portfolio Mgmt - Mgmt of various portfolios that include the project and programs of which they consist can in prioritization, authorization, mgmt
Opportunity that allows the team to learn from past experience and improve on the project as the complete it. LL can come along before the end on the project . If they come at the end administrative procedures come into play - What are Lessons Learned?
Baseline - The original estimate plus any approve changes. it is the value against which the work results (somtimes called actuals) are compared
Anything that ends with a plan or baseline - Components of the project Mgmt Plan..
Configuration Mgmt - Process used to control product features and details through change control
1. Anyone whose has an authority to create a charter. 2. even a PM - but it must be signed by someone who can invest authority for the project w/ the PM typically Senior Mgmt - Who creates a the Project Charter?
Develop Project Charter - Process of developing a document that formally authorizes a project or a phase and document initial requirements that satisfy the stakeholders needs and expectations
Work Authorization System - Formal or informal system used in project mgmt to ensure that work is done as planned. It ensures that right work is done in the right order at the right time by the right people
4.1 Develop Project Charter
4.2 Develop Proj Mgmt Plan
4.3 Direct and Manage Project Execution
4.4 Monitor and Control Work
4.5 Perform Integrated Change Control
4.6 Close Project or Phase - 6 process for Project Integration Mangement (6)
Organization Process Assest - Inputs to many process that deal with variables external to the project, such as information systems and company policies and procedures. They can include processes, definitions, templates, orgranization communications needs
It's important to explain the impact of requested changes to the authorized requestor or sponsor and let that person make the call on approving the changes based on the impact - Know how to correctly interpret stakeholder requests for project changes.
Enterprise Environmental Factors - Inputs to many processes because they deal w/ variables external to the project such as gov't regulations and market conditions. Examples are org structures gov't standards, personnel policies, business market.
RC- request made by someone on a project not approved and has no impact
AC - Request that have been made through the change control system and approved. They are appart now part of the project w/ any potential impact now affecting the project. - Difference between Requested changes and approved changes?
Project Mgmt plan - What is the result of Planning?
Run Chart - Used to track technical performance such as how well something works or schedule or cost performance such as how things were completed on time or budget, respectively
Team Member - Responsible for the quality of their own work.
PM- Responsible for quality standards for the project
Senior Exe - Responsible for the quality standards at the company - Who is responsible for quality and at what level?
Population Testing - you test every item
Sample testing - you determine how much of something must be tested to ensure that defects are caught - Difference between Sample and Population Testing?
Design of Experiments - Statistical process used to determine the factors that can influence variables associated with a process or product
Variable - Characteristic that the Perform Quality Control process is to measure. It is a generic characteristic or property, such as capacity or height.
Attribute - A specific measurement being recorded - for example square ft., inches or meters.
ISO 9000 (International Organization - Standard is associcated with companies that wish to document their process and adhere to those processes.
Document what you do
Do what you document
Document any variance (from the normal process) - ISO 3 Steps
Is the likelihood that something will occur. It can be expressed in a percentage (1% 75% 100%) or (0.01, 0.75, 1.0) The sum of all probabilities equals 100% or 1.0 - What is Probabilities?
Sigma is also know as Standard Deviation. It is considered the quality standard.
1 Sigma - 68.26%
2 Sigma - 95.45%
3. Sigma - 99.73% - What is Sigma?
Quality - The degree to which a set of inherent characteristics fulfill requirements. Compliance with compliance
Variable - A quality characteristic measured in increments
Attribute - A quality charateristic that either is classified as conforming or non-conforming
Total Quality Management (TQM) - A quality philosophy that focuses on a proactive attitude toward quality with a detail toward statistical analysis to document improvement.
Customer Satisfaction
Prevention over inspection
Continous Improvement
Management Responsibility - Modern quality managment complements projects. Both disciplines recognize the importance of: (4)
Fishbone AKA cause/effect diagram - Tool you can use initially in a project to evaluate what could potentially cause defects. You can use it during the project to review symptoms to determine the real problem (continue to ask questions until the root cause is determine)
Demings 14 principles of managment are generally seen as the founding basis for total quality managment
Points are:
1. be proactive, not reactive
2. Utilize leadership and accountability
3. Measure and strive for constant improvement - Who is W Edward Deming ?
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