Records Management - PreTest JKO

Records Management - PreTest JKO NATO information is considered a special handling category and must be managed accordingly - ANS - true your directorate records manager and other IMD personnel can assist you with: - ...

Records Management - PreTest JKO NATO information is considered a special handling category and must be managed accordingly - ANS - true your directorate records manager and other IMD personnel can assist you with: - ANS - All answers are correct Information requiring special handling generally does not involve controlled access via special access folders or controlled storage - ANS - true Top-5 JSAP actions are considered permanent, historical information, and are stored in the official Joint Staff repository. - ANS - true If unable to contact your designated Records Officer for assistance, you can contact: - ANS - Joint Staff Information Management Division While discouraged, if a personal email account must be used to conduct Joint Staff business, the sender must either send a copy of the original email to an official government email account, or forward a complete copy of the email to an official government email account no later than 20 days after the original is transmitted. - ANS - true When information is no longer needed for business use, it may still be needed in the future for what purpose? - ANS - All answers are correct Email is information that does not have to be managed. - ANS - false Official information is considered government property and is managed in accordance with Joint Staff policy. - ANS - true An example of personal information is a journal of daily events - ANS - true Some examples of Temporary Information are decision briefs and reports to congress. - ANS - false On the Joint Staff, each J-Directorate, the Directorate of Management (DOM) and the Top-5 office have designated individuals appointed to assist you with managing your information. They are referred to as: - ANS - Records Officers Information that is created and maintained in Joint Staff-managed spaces and systems must be: - ANS - all of the above Which is the primary application for tasking, tracking, controlling and routing Top-5 and staff actions? - ANS - Joint Staff Action Process (JSAP) Information requiring special handling generally does not involve controlled access via special access folders or controlled storage. - ANS - false Personally Identifiable Information (PII) is considered a special handling type and requires special protection. - ANS - true Email is always considered temporary information, regardless of the content and/or the position of the person who created it. - ANS - false The Joint Staff Archive is the official repository for Joint Staff information and is used to manage the final versions of documents, actions and products created by Action Officers. - ANS - true If using a personal email account to conduct Joint Staff Business, the sender must either send a copy of the original to an official government email account, or forward a complete copy of the email to an official government email account not later than 20 days after the original is transmitted. - ANS - true To search for JSAP packages predating 2008 you can do so by: - ANS - Searching the Joint Staff Archive Searching the National Archives ... Joint Staff information that resides on Intelink does not have to be managed in accordance with Joint Staff policy. - ANS - false properly documenting decisions and activities through the information we create and maintain has little relevance in supporting future leaders. - ANS - false accurate and actionable information enhances decision making, thereby enabling timely support of the warfighter. - ANS - true how information is managed is dependent on all of the following, EXCEPT: - ANS - the volume of information some examples of permanent information are day books of senior leaders. - ANS - true information is considered official if it contains which of the following types of value to the organization? - ANS - fiscal, legal, historical, and operational Msgt Johnson has received a PDF file containing the security plan created by JS security office. div chief Whalen has a paper copy of the plan. both staff members like to stay up-to-date and are reading the new plan now. what do they have? - ANS - both Msgt Johnson and div chief Whalen have non-records. according to NARA and joint staff information management policies, select the option that is not a tenet: - ANS - logical records may be created in which of the following formats? - ANS - data sets, databases, and information systems