Agency/Organization Program Coordinator (A/OPC) Certification Course

Agency/Organization Program Coordinator (A/OPC) Certification Course Cardholder statement reconciliation is the process in which the ______________ reviews their monthly bank statement and reconciles each transaction ...

Agency/Organization Program Coordinator (A/OPC) Certification Course Cardholder statement reconciliation is the process in which the ______________ reviews their monthly bank statement and reconciles each transaction against all purchase documentation and purchase logs. A) Head of Activity B) Agency/Organization Program Coordinator C) Cardholder D) All of the above - ✔✔C) Cardholder *The Navy pays interest on any invoice not paid within 30 days of statement date A) True B) False - ✔✔True Which of the following is a false statement regarding Span of Control? A) Violations may result in account closure B) AO to CH ratio includes alternate AO accounts C) Contingency and deployed accounts are not included D) AO to CH account ratio cannot exceed 1:7 - ✔✔C) Contingency and deployed accounts are not included Civilian personnel who misuse, abuse, or commit fraud with the GCPC are subject to actions under the Uniform Code of Military Justice. A) True B) False - ✔✔B) False The HL5 A/OPC uses the approved DON audit tool to complete the monthly review within ______ calendar days of the end of the billing cycle. A) 10 B) 28 C) 30 D) 14 - ✔✔C) 30 The ______________ establishes the HL5 program hierarchy. A) Approving Official B) Agency/Organization Program Coordinator C) Resource/Financial Manager D) Cardholder - ✔✔B) Agency/Organization Program Coordinator The HL5 A/OPC establishes Internal Operating Procedures (IOPs) and training specific to their Activity. A) True B)False - ✔✔A) True Per Span of Control policy, the maximum number of Cardholder accounts an AO may oversee is _________. A) 10 B) 12 C) 7 D) 5 - ✔✔C) 7 *Which of the following is a false statement regarding convenience check oversight? A) Certain payments made using convenience checks must be reported to the IRS B) Convenience check transactions can be disputed through the bank C) Convenience checks cannot be issued above the micro-purchase threshold D) Convenience check accounts must be audited yearly - ✔✔A) Certain payments made using convenience checks must be reported to the IRS Foreign National Indirect Hire employees may perform A/OPC and CH duties but may not be assigned pecuniary liability with a DD Form 577. A) True B) False - ✔✔A) True Which of the following is not a Purchase Card internal control? A) Ensure program participants have proper appointments and authority B) Conduct and track required training C) Establish and maintain Activity IOP D) Perform yearly reviews - ✔✔D) Perform yearly reviews *has to be monthly not yearly *Which of the following transactions may not be disputed through the Bank? A) Duplicate bilings and non-receipt of merchandise B) Taxes, convenience check transactions and fraudulent transactions C)Returned or cancelled merchandise with no credit received D) Invoice amount discrepancies - ✔✔B) Taxes, convenience check transactions and fraudulent transactions Separation of Duties involves restrictions on roles and responsibilites of GCPC personnel while Separation of Function involves strengthening the integrity of the purchase process through proper purchasing and receipt procedures. A) True B) False - ✔✔A) True DON policy requires GCPC regresher training be taken ________ A) Every three years B) Twice a year C) Once a year D) Every two years - ✔✔D) Every two years What is the maximum number of Cardholder and AO accounts that an A/OPC can oversee? A) 30 B) 7 C) 300 D) 100 - ✔✔C) 300 HL4 and HL3 A/OPCs each have _____ calendar days to complete their monthly review using the DON approved audit tool. A) 14 B) 10 C) 5 D) 8 - ✔✔B) 10 Delinquencies and credit balances are key program metrics that are part of program oversight and identify accounts that are out of balance. A) True B) False - ✔✔A) True It is acceptable for the AO to use a Cardholder's purchase card to make purchases if the Cardholder is not available. A) True B) False - ✔✔B) False If the bank statement includes a questionable charge, the Cardholder should attempt to resolve the issue by contracting the ______________ first. A) Vendor B) A/OPC C) Bank Help Desk D) AO - ✔✔D) AO The ________________ review is required to ensure adherence to internal controls and ensure the HA is involved in each activity's GCPC Program. A) SemiAnnual B) Daily C) Weekly D) Monthly - ✔✔D) Monthly Documentation associated with invoice certification must be retrained for a minimum of _____________ A) Ten years B) Four years and six months C) Five years and three months D) Three years and three months - ✔✔A) Ten years Certifying Officers (COs) are appointed by an SF-1402 in order to certify payment of invoices. A) True B) False - ✔✔B) True Which of the following is not a responsibility of an A/OPC? A) Maintain Cardholder and AO/CO profiles B) Provide guidance and assistance to program participants C) Monitor inactive accounts D) Certify the AO statement for payment - ✔✔D) Certify the AO statemtent for payment _________________ who receive information indicating an employee has engaged in potential fraud, misuse or abuse of a GCPC shall take appropriate disciplinary action. A) Program Managers B) Approving Officials C) Head of Activity D) Supervisors - ✔✔D) Supervisors The _________________ is responsible for notifying the A/OPC of lost of stolen purchase cards. A) Cardholder's Supervisor B) Bank C) Head of Activity D) Cardholder - ✔✔D) Cardholder Supporting purchase documentation serves as an _____________ to support proper use of the Government Commercial Pruchase Card. A) Inquiry Tool B) Accounting Record C) Automation Tool D) Audit Trail - ✔✔D) Audit Trail Cardholders, Approving Officials/Certifying Officers and Agency/Organization Program Coordinators must complete initial training within the first six weeks of assuming their program responsibilities. A) True B) False - ✔✔A) False Regardless of price, Cardholders must purchase "AbilityOne Procurement List" items if the item is available in time to meet the requirement. A) True B) False - ✔✔A) True Monthly and semiannual reviews provide program oversight to ensure effectiveness of purchasing and management internal controls. A) True B) False - ✔✔A) True The Resource/Financial Manager manages the GCPC program for the Head of Activity (HA) per their delegated authority. A) True B) False - ✔✔B) True *The Resource/Financial manager delegates authority to the A/OPC