Communication > QUESTIONS & ANSWERS > USAFRICOM Records Management (.5 hr) Pretest (All)

USAFRICOM Records Management (.5 hr) Pretest

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USAFRICOM Records Management (.5 hr) Pretest True or False: USAFRICOM staff should only use government email accounts to conduct official business. - ✔✔True True or False: Official information is considered government property and is managed in accordance with USAFRICOM policy - ✔✔True True or False: An example of personal information is a journal of daily events - ✔✔True True or False: USAFRICOM information that resides on APAN does not have to be managed in accordance with Joint Staff policy - ✔✔False If unable to contact your designated Records Officer for assistance, you can contact the: - ✔✔USAFRICOM Command Records Manager When information is no longer needed for business use, it may still be needed in the future for what purpose? - ✔✔All of these choices True or False: Privacy Act information is considered a special handling category and must be managed accordingly - ✔✔True True or False: On the USAFRICOM Staff, each J-Directorate, reporting unit, and Command office should have designated Records Officers and File Custodians appointed to assist you with managing your information - ✔✔True Which is the primary application for tasking, tracking, controlling, and routing USAFRICOM Top-4 and staff actions? - ✔✔USAFRICOM Tasker System (TMT) True or False: Personally identifiable information (PII) is considered a special handling type and requires protection - ✔✔True True or False: The USAFRICOM portal is the official repository for information and is used to manage the final versions of documents, actions, and products created by Action Officers. - ✔✔False Information that is created and maintained in USAFRICOM-managed spaces and systems must be: - ✔✔All of these choices How information is managed is dependent on all of the following, EXCEPT: - ✔✔The volume of information True or False: Top-4 USAFRICOM actions are considered permanent, historical information, and are stored in the official USAFRICOM repository. - ✔✔True True or False: Email is information that does not have to be managed. - ✔✔False True or False: Accurate and actionable information enhances decision making, thereby enabling timely support of the warfighter. - ✔✔True True or False: Properly documenting decisions and activities through the information we create and maintain has little relevance in supporting future leaders - ✔✔False Information is considered official if it contains which of the following types of value to the organization? - ✔✔All of these choices True or False: Information requiring special handling generally does not involve controlled access via special access folders or controlled storage. - ✔✔False True or False: Email is always considered temporary information, regardless of the content and/or the position of the person who created it - ✔✔False

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