Personally Identifiable Information (PII) v4.0

Personally Identifiable Information (PII) v4.0 Which action requires an organization to carry out a Privacy Impact Assessment? A. Storing paper-based records B. Collecting PII to store in a new information system C. ...

Personally Identifiable Information (PII) v4.0 Which action requires an organization to carry out a Privacy Impact Assessment? A. Storing paper-based records B. Collecting PII to store in a new information system C. Collecting any CUI. including but not limited to PII D. Collecting PII to store in a National Security System - ✔✔B. Collecting PII to store in a new information system What is the purpose of a Privacy Impact Assessment (PIA)? A. Determine whether paper-based records are stored securely B. Determine whether information must be disclosed according to the Freedom of Information Act (FOIA) C. Determine whether the collection and maintenance of PII is worth the risk to individuals D. Determine whether Protected Health Information (PHI) is held by a covered entity - ✔✔C. Determine whether the collection and maintenance of PII is worth the risk to individuals T or F? Information that can be combined with other information to link solely to an individual is considered PII. - ✔✔True What guidance identifies federal information security controls? A. DoD 5400.11-R: DoD Privacy Program B. The Freedom of Information Act (FOIA) C. OMB Memorandum M-17-12: Preparing for and Responding to a Breach of Personally Identifiable Information D. The Privacy Act of 1974 - ✔✔C. OMB Memorandum M-17-12: Preparing for and Responding to a Breach of Personally Identifiable Information An organization that fails to protect PII can face consequences including: A. Remediation costs B. Loss of trust C. Legal liability D. All of the above - ✔✔D. All of the above If someone tampers with or steals and individual's PII, they could be exposed to which of the following? A. Embarrassment B. Fraud C. Identity theft D. All of the above - ✔✔D. All of the above Which of the following is not an example of PII? A. Fingerprints B. Driver's license number C. Social Security number D. Pet's nickname - ✔✔D. Pet's nickname What law establishes the federal government's legal responsibility for safeguarding PII? A. OMB Memorandum M-12-12: Preparing for and Responding to a Breach of Personally Identifiable Information B. DoD 5400.11-R: DoD Privacy Program C. The Privacy Act of 1974 D. The Freedom of Information Act (FOIA) - ✔✔C. The Privacy Act of 1974 An organization with existing system of records decides to start using PII for a new purpose outside the "routine use" defined in the System of Records Notice (SORN). Is this a permitted use? A. Yes B. No - ✔✔B. No Which of the following is responsible for the most recent PII data breaches? A. Physical breaking and entry B. Insider threat C. Phishing D. Reconstruction of improperly disposed documents - ✔✔C. Phishing Which of the following is not an example of an administrative safeguard that organizations use to protect PII? A. Conduct risk assessments B. Reduce the volume and use of Social Security Numbers C. List all potential future uses of PII in the System of Records Notice (SORN) D. Ensure employees are trained to properly use and protect electronic records - ✔✔C. List all potential future uses of PII in the System of Records Notice (SORN) Within what timeframe must DoD organizations report PII breaches to the United States Computer Emergency Readiness Team (US-CERT) once discovered? A. 1 Hour B. 24 Hours C. 48 Hours D. 12 Hours - ✔✔A. 1 Hour Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following? A. Civil penalties B. Criminal penalties C. Both civil and criminal penalties D. Neither civil nor criminal penalties - ✔✔B. Criminal penalties Your organization has a new requirement for annual security training. To track training completion, they are using employee Social Security Numbers as a record identification. Is this compliant with PII safeguarding procedures? A. Yes B. No - ✔✔B. No Identify if a PIA is required: A. PII records are only in paper form. B. PII records are being converted from paper to electronic. C. A National Security System is being used to store records. D. A new system is being purchased to store PII. E. All of the above. F. B and D G. A, B, and D - ✔✔F. B and D Which of the following is NOT included in a breach notification?