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Trademarks: „Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. „Microsoft®, WINDOWS®, NT®, EXCEL®, Word® an... d SQL Server® are registered trademarks of Microsoft Corporation. „IBM®, DB2®, OS/2®, DB2/6000®, Parallel Sysplex®, MVS/ESA®, RS/6000®, AIX®, S/390®, AS/400®, OS/390®, and OS/400® are registered trademarks of IBM Corporation. „ORACLE® is a registered trademark of ORACLE Corporation, California, USA. „INFORMIX®-OnLine for SAP and Informix® Dynamic ServerTM are registered trademarks of Informix Software Incorporated. „UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of The Open Group. „HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Laboratory for Computer Science NE43-358, Massachusetts Institute of Technology, 545 Technology Square, Cambridge, MA 02139. „JAVA® is a registered trademark of Sun Microsystems, Inc. , 901 San Antonio Road, Palo Alto, CA 94303 USA. „JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. „SAP, SAP Logo, mySAP.com, mySAP.com Marketplace, mySAP.com Workplace, mySAP.com Business Scenarios, mySAP.com Application Hosting, WebFlow, R/2, R/3, RIVA, ABAP™, SAP Business Workflow, SAP EarlyWatch, SAP ArchiveLink, BAPI, SAPPHIRE, Management Cockpit, SEM, are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other products mentioned are trademarks or registered trademarks of their respective companies. „Design: SAP Communications Mediaª SAP AG 1999 Financial Accounting I Financial Accounting and Reporting AC010 5 days Asset Accounting AC305 4 days Special Purpose Ledger Human Resources Essentials I HR051 1 day Level 2 Level 3 Travel Management Travel Expenses AC270 3 days Travel Management Travel Planning AC275 2 days @AC200a Real Estate Management @ACxxxx more e-learnings @AC010a Change Vendor or Customer Master Data via Internet Human Resources Essentials II HR052 2 days @ @ 1 h General Ledger/ Accounts Payable/ Accounts Receivable Configuration AC200 3 days @ 2 h Periodic Processing in Accounts Payable/ Accounts Receivable AC201 2 days Financial Closing AC205 2 days x h AC220 5 days Additional Financial Functionality AC260 1 dayª SAP AG 1999 z Knowledge of accounting processes in Financial Accounting z SAP20 (recommended) Course Prerequisitesª SAP AG 1999 Target Group z Participants: Members of the FI project team Employees from accounting departments z Duration: 5 Days User information „The course materials are not intended for self-study. Only in combination with the instructions from the trainer do you have the complete course materials. There is space on your materials to note down additional information.© SAP AG AC010 1-1 ª SAP AG 1999 Contents: Course Overview z Curriculum Progression z Course Goals z Course Objectives z Course Content z Course Overview Diagram z Main Business Scenario z Getting Started© SAP AG AC010 1-2 ª SAP AG 1999 Level 2: Processes Level 3: Special topics Detailed courses and workshops Level 1: Introduction Introductory courses IMG Global Settings Countries Currencies Calendars Business processes SD MM PP FI CO IMG Global Settings Countries Currencies Calendars Curriculum Progression© SAP AG AC010 1-3 ª SAP AG 1999 This course will prepare you to: Course Goals z Describe the basic structure and procedures of Financial Accounting in the SAP System z Perform essential functions in Financial Accounting z Support project teams with important decisions© SAP AG AC010 1-4 ª SAP AG 1999 At the end of this course, you will be able to: Course Objectives z Explain the roles of various applications in Financial Accounting z Explain how the financial accounting modules relate to each other z Perform typical accounting transactions in the application components of Financial Accounting© SAP AG AC010 1-5 ª SAP AG 1999 Unit 6 Asset Accounting Unit 7 Travel Management Unit 8 Bank Accounting Unit 9 Closing and Reporting Unit 10 Summary Unit 1 Course Overview Unit 2 Navigation Unit 3 General Ledger Accounting Unit 4 Accounts Payable Unit 5 Accounts Receivable Course Content Preface Appendix© SAP AG AC010 1-6 ª SAP AG 1999 SD Overview Diagram CO General ledger FIGL FIAA FIAP FITV FIBL FIMM AR Balance sheet P&L ... ... ... „The general ledger contains a record of all relevant accounting transactions from a business point of view in the G/L accounts. In order to retain a clear overview, the general ledger often contains collective postings. In such cases, the information posted is displayed in more detail in the subsidiary ledgers, which provide their information to the general ledger in summarized form: yAccounts Payable records all accounting transactions for dealings with suppliers. Much of its data is obtained from procurement (Materials Management). yAccounts Receivable records all accounting transactions for dealings with customers. Much of its data is obtained from Sales and Distribution. yAsset Accounting records all accounting transactions relating to the management of assets. yTravel Management manages and calculates travel costs and supports travel planning and travel expenses yBank ledger supports the posting of cash flows. „All G/L account postings that post to business expense accounts automatically send the expenses as costs to Controlling. The balances of G/L accounts are used to calculate financial statements.© SAP AG AC010 1-7 ª SAP AG 1999 Company Scenario z You want to learn more about the capabilities and processes that the components of Financial Accounting have to offer in SAP R/3. z IDES has been productive with all financial accounting application components for quite some time and serves as a reference customer for SAP. z You are to visit the IDES group in order to get a practical view of how the IDES group completes its accounting transaction using the FI components.© SAP AG AC010 1-8 ª SAP AG 1999 Clients in R/3 Hardware Clients SAP System Delivery client (000 & 001) Production client (for example, 100) Test client (for example, 999) Training client (for example, 400) „Clients are used to divide data in a SAP System into various data areas for various purposes. If a company, for example, wants to use its SAP System for both test and training purposes, a client is created for each purpose. „A client is identified via a three character code. Data can be moved via transports and corrections from one client to another. „When logging on to the system, the user has to select a client in which he/she wants to work. The user can then only access data in this client.© SAP AG AC010 1-9 ª SAP AG 1999 Financial Applications FFI CO General Ledger Accounting Subsidiary ledgers TR Treasury Management Overhead cost accounting Product cost accounting Profitability analysis Cash management and forecast EC Enterprise Controlling Investment IM Management PS P Sr yosjteecmt RE Real Estate Cash Management „Various financial applications offer different views of the financial position and performance of a company and allow various control levels. yFI Financial Accounting yCO Controlling (Managerial accounting) yTR Treasury yIMInvestment Management yEC Enterprise Controlling yRE Real Estate yPSProject System „In this course, you learn primarily about the application component FI.© SAP AG AC010 1-10 ª SAP AG 1999 Accounting Target Groups Insurance Tax authorities Shareholders Legal authorities Banks Auditors Journalists Media Financial analysts Administrative staff Senior management Accountants Employees Executive officers „There are two target groups that use accounting information: yExternal users: These users usually require information that conforms with legal requirements. This data is managed in the application component FI (Financial Accounting). yInternal users: These users come from all levels within the company. The need information for the internal operations of the company. This information is contained in the application component CO (Controlling).© SAP AG AC010 2-1 ª SAP AG 1999 Logging On to the System Client User Password Language New Password SAP R/3 T70 (1) (000) iwdf5070 INS User System Help You can place your own text on the initial screen: See SAP Note 205487 If you have problems logging on, contact Donna Moore, x486 SAP R/3 Systems are client systems. The client concept enables the parallel operation, in one system, of several enterprises that are independent of each other in business terms. The components SAP Business Information Warehouse (BW) and SAP Knowledge Warehouse (KW) are exceptions to this: in these cases only one client is used. During each user session you can only access the data of the client selected during logon. A client is, in organizational terms, an independent unit in the system. Each client has its own data environment and therefore its own master data and transaction data, assigned user master records and charts of accounts, and specific Customizing parameters. For a user to log on to the system, a master record must exist in the system for that user. To protect access, a password is required for logon. The password is hidden as you type (you only see asterisks). SAP R/3 Systems are available in several languages. Use the Language input field to select the logon language for each session. Multiple logons are always logged in the system beginning with SAP R/3 4.6. This is for security as well as licensing reasons. A warning message appears if the same user attempts to log on twice or more. This message offers three options: yContinue with current logon and end any other logons of the same user in the system yContinue with current logon without ending any other logons in the system (logged in system) yTerminate current logon attempt You can place your own text on the initial screen in a number of ways. For more information, see the SAP Note mentioned above. The GuiXT (covered at the end of this chapter) offers a further option.© SAP AG AC010 2-2 ª SAP AG 1999 z Navigation in the system z User-specific settings z Navigation in the mySAP.com Workplace Contents: Navigation© SAP AG AC010 2-3 ª SAP AG 1999 z Identify the elements of a typical window z Navigate in the system z Personalize your user settings z Describe and use the mySAP.com Workplace At the conclusion of this unit, you will be able to: Navigation: Unit Objectives© SAP AG AC010 2-4 ª SAP AG 1999 z New users need to familiarize themselves with the screens in the system and define their personal default settings Navigation: Business Scenario© SAP AG AC010 2-5 ª SAP AG 1999 Screen Elements System Function Name: Activity Menu Edit Favorites Extras System Help Choose Save Input field Tick Selection 1 Selection 4 Selection 2 Selection 3 Options Option 1 Option 2 Option 3 Option 4 Option 5 Display Edit Overview Neutral Positive System Message T70 (1) (400) iwdf5070 INS Status Bar Application Toolbar Command Field Standard Toolbar Checkboxes Radio Buttons Pushbuttons Tab Page This screen is made up of various screen elements. It does not match an actual screen in the system. „Command field: You can use the command field to go to applications directly by entering the transaction code. You can find the transaction code either in the SAP Easy Access menu tree (see the page User-Specific Personalization) or in the appropriate application by choosing Systemfi Status. „Standard toolbar: The icons in the standard toolbar are available on all SAP R/3 screens. Any icons that you cannot use on a particular screen are dimmed. If you leave the cursor on an icon for a moment, a QuickInfo appears with the name (or function) of that icon. You will also see the corresponding function key. The application toolbar shows you which functions are available in the current application. „Checkboxes: Checkboxes allow you to select several options simultaneously within a group. „Radio buttons: Radio buttons allow you to select one option only. „Tabs: Tabs provide a clearer overview of several information screens. „Status bar: The status bar displays information on the current system status, for example, warnings or error messages. Other elements are: Menu bar: The menus shown here depend on which application you are working in. These menus contain cascading menu options. Title bar: The title bar displays your current position and activity in the system.© SAP AG AC010 2-6 ª SAP AG 1999 SAP Easy Access - Standard SAP Easy Access Other Menu Menu Edit Favorites Extras System Help Create Role Assign User Documentation Favorites SAP Menu Office Logistics Accounting Human Resources Information Systems Tools T70 (1) (400) iwdf5070 INS You are greeted by your logo in the right-hand part of the window. „SAP Easy Access is the standard entry screen displayed after logon. You navigate through the system using a compact tree structure. „You can include an image on the right-hand side of the screen such as your company logo. This image can only be entered systemwide, and is a cross-client setting. Assuming you have the appropriate authorization, you can find a detailed description of the necessary settings by choosing Extras fi Administration Information. Note that this image is stored in the system and transported to the SAP Frontend every time it is called by SAP Easy Access. Although this transfer is compressed, the image for the initial screen should not be bigger than around 20 kB. You can prevent this image being called either by using the setting Low Speed Connection in the SAPLogon program (see SAP Note 161053), or by switching off the calling of the image under ExtrasfiSettings. See also UserSpecific Personalization.© SAP AG AC010 2-7 ª SAP AG 1999 Selecting Functions Menu Edit Favorites Extras System Help SAP Easy Access - Enjoy User Menu Create session End session User profile Services Utilities List Services for object Object history Own spool requests Own Jobs Short Message Status... Log off Favorites Enjoy User Menu URL - SAP Notes (User / PW req.) Accounts Receivable FD02 -Change Customer (Account Materials Management Sales and Distribution Tools ... using the transaction code in the command field ... using SAP Easy Access and Favorites ... using the menu path „You can select system functions in the following ways: yUse the mouse to choose - Menu options - Favorites - SAP Easy Access options yUse the keyboard (ALT + the underlined letter of the relevant menu option) yEnter a transaction code in the command field: A transaction code is assigned to each function in SAP R/3 Systems. You can access the assigned transaction code from any screen in the system. For example, to display customer master data, enter /n and the appropriate transaction code (in this case /nfd03). You can find the transaction code for the function you are working in under the Status option of the System menu. Other possible entries: - /n ends the current transaction. - /i ends the current session. - /osm04 creates a new session and goes to the transaction specified (SM04). [Show More]

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