FORMATIVE ASSESSMENT

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TAFE NSW - Sydney Institute ASSESSMENT 1 MinisterKnowledgeHornet FORMATIVE ASSESSMENT ACTIVITY 1 Define the term project stakeholders. (100–150 words) Stakeholders are individuals or groups wh ... ose role is intrinsic to shaping the success or failure of the project. They have a key interest (stake) in the projects outcome because it is going to impact on their wellbeing, authority, status, and/or day to day operations. Most projects have more than one stakeholder or stakeholder group with direct or indirect involvement and it is up to the project manager to discover what level of involvement they will need to have. According to the PMBOK, Guide 2004, Project stakeholders can be defined as: Individuals and organisations that are actively involved in the project or whose interests may be positively or negatively affected because of project execution or project completion; they may also exert influence over the project and its results. Describe the techniques used in the initial stages that can help identify relevant stakeholders. Provide at least five examples. Which do you consider would be most effective? Explain. (100–150 words) A project manager must be sure to list all potential stakeholders, although drawing the line between who is affected and who is not can be challenging. Even with the best efforts, problems cam appears. For example, individuals and groups that are positioned just outside of the project impact area can still perceive impacts or feel they have been arbitrary. Excluded from project benefits. For these reasons, identifying stakeholders too narrowly should be avoided. There are several techniques that can be used to identify stakeholders. These techniques can be both formal and informal and should fit the requirements of the project. Please see the following as I think these are the most relevant because I think they are good techniques of going the extra mile to try and search for stakeholders who are not known yet by seeking records, advice, brainstorming and using in house knowledge to go and find what they are looking for. 1. Reviewing a previous projects consultation and engagement records. 2. Analyse socioeconomic and demographic profiling information. 3. Ask critical questions about the factors influencing future changes to the project and who might be affected from these changes. 4. Seek advice from the stakeholders with existing relationships to the project or company/organisation. Call for expressions of interest from groups or individuals. Public broadcasts such as announcements by leaders at meetings, newsletters, community networks or mass media could be used. (radio, TV, newspaper etc) 5. Utilise inhouse knowledge and practice brainstorming exercises with the project team and/or a cross section of the project’s key participants. External stakeholders can also be involved. Explain the differences between internal and external stakeholders and provide at least four examples of each. (75–100 words) Internal stakeholders have differing levels of involvement and are usually required to directly participate in certain project activities. For example, internal stakeholders can participate in project planning, scope, definitions, definition of task attributes, projections of efforts and cists, budgeting and scheduling, risk analysis, data management, supply or disbursement of resources, and training or mentoring of teams and project managers. External stakeholders can also participate in the very same project activities; however, their roles might be limited to that consultancy rather than being directly involved accountable. As the term [Show More]

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